Last updated: 1/4/2026
This Privacy Policy explains how David Kincaid Coaching (“Company”, “we”, “our”, or “us”) collects, uses, and protects your information when you visit davidkincaidcoaching.com and davidkincaidcoaching.us (the “Site”) or interact with us in connection with our coaching, mentoring, speaking, and related services (the “Services”).
By using the Site or providing information to us, you agree to the practices described in this Privacy Policy.
1. Who We Are
David Kincaid Coaching provides life and leadership coaching, mentoring, and speaking services for high performing professionals and organizations.
Legal entity: David Kincaid Coaching
Website: davidkincaidcoaching.com and davidkincaidcoaching.us
Mailing address: 1905 Sherman Street, Ste 2001266, Denver, Colorado 80203, United States
2. Information We Collect
We collect information in three main ways: information you provide directly, information collected automatically, and information from third party services you choose to use in connection with our work.
2.1 Information You Provide Directly
You may provide information when you:
Submit a coaching inquiry or application form
Submit a speaking or media inquiry form
Request a Clarity Call or other conversation
Subscribe to any email updates or resources we may offer
Contact us by email, through the Site, or through other channels
The information you provide may include:
Name
Email address
Country and time zone
Organization or show name
Role or title
Information about your current situation, crossroads, or coaching interests
Details about your event, audience, or media opportunity
Any other information you choose to share in free text fields
For payment of Services, we may use third party payment processors. We do not collect or store full credit card numbers on our own servers.
2.2 Information Collected Automatically
When you visit the Site, certain technical information may be collected automatically, such as:
IP address
Browser type and version
Device type and operating system
Pages viewed and referring site
Dates and times of access
We may use cookies and similar tracking technologies to help the Site function, to understand how visitors use the Site, and to improve user experience.
2.3 Information from Third Party Services
In providing our Services and managing communication, we may use third party tools and platforms such as:
Scheduling tools (for example, Calendly)
Email delivery services (for example, SendGrid or similar providers)
Website hosting and form tools
Analytics tools (for example, Google Analytics or similar services)
These services may collect certain information directly in accordance with their own privacy policies. Where feasible, we link to or reference those policies in relevant locations.
3. How We Use Your Information
We use the information we collect for purposes including:
Responding to your inquiries and messages
Reviewing coaching applications and speaking or media requests
Scheduling and conducting Clarity Calls and coaching sessions
Providing and managing the Services you request
Sending administrative information, such as confirmations or important updates
Sending optional informational or marketing communication, where permitted by law and your preferences
Operating, maintaining, and improving the Site and our offerings
Protecting the security and integrity of our systems
Complying with legal obligations and enforcing our Terms and Conditions
We do not sell your personal information.
4. Legal Bases for Processing (EEA and UK Visitors)
If you are located in the European Economic Area or the United Kingdom, our legal bases for processing your personal information typically include:
Your consent, where you have given it
Performance of a contract, where processing is necessary to provide the Services you request
Legitimate interests, such as operating and improving the Site and Services, communicating with you, and maintaining security
Compliance with legal obligations
You may withdraw consent at any time where that is the legal basis, without affecting the lawfulness of processing that occurred before the withdrawal.
5. How We Share Information
We do not sell your personal information. We may share your information in limited ways, including:
Service providers and vendors
With trusted third party service providers who assist us in operating the Site, delivering email, scheduling calls, processing payments, providing analytics, or supporting our Services. These providers are permitted to use your information only as necessary to perform services on our behalf and are expected to protect it appropriately.
Legal, safety, and protection
When we believe in good faith that disclosure is reasonably necessary to comply with applicable law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of David Kincaid Coaching, our clients, or others.
Business transfers
In the event of a reorganization, merger, or similar business change, your information may be transferred as part of that process, in accordance with applicable law.
We do not share your information with third parties for their independent marketing purposes.
6. Cookies and Tracking Technologies
The Site may use cookies and similar technologies to:
Help the Site function properly
Remember your preferences
Understand how visitors use the Site
Improve performance and user experience
You can usually adjust your browser settings to refuse cookies or to alert you when cookies are being used. If you choose to disable cookies, some parts of the Site may not function as intended.
Where required by law, we will seek your consent for non essential cookies.
7. Data Retention
We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including:
To respond to your inquiries and provide the Services you request
To maintain records of coaching engagements and speaking events, where appropriate
To comply with legal and accounting obligations
To resolve disputes and enforce our agreements
When information is no longer needed for these purposes, we will take reasonable steps to delete, anonymize, or securely store it, in line with legal requirements and our internal policies.
8. Data Security
We use reasonable physical, technical, and organizational measures to protect personal information against unauthorized access, use, or disclosure.
No method of transmission over the internet or method of electronic storage is completely secure. While we work to protect your information, we cannot guarantee absolute security. If you have reason to believe that your interaction with us is no longer secure, please contact us promptly using the details in the Contact section.
9. International Transfers
The Site and our primary systems are operated from the United States. If you are accessing the Site from outside the United States, your information may be transferred to, stored in, or processed in the United States and other countries where our service providers are located.
By using the Site or providing information to us, you acknowledge that your information may be transferred to jurisdictions that may have different data protection laws than your country of residence. Where required, we will take steps to ensure appropriate safeguards are in place.
10. Your Privacy Rights
Depending on where you live, you may have certain rights regarding your personal information, which can include:
The right to access the personal information we hold about you
The right to request correction of inaccurate or incomplete information
The right to request deletion of your information, subject to legal and contractual limits
The right to object to or restrict certain types of processing
The right to withdraw consent where processing is based on consent
The right to data portability, in some cases
To exercise these rights, please contact us using the information in the Contact section. We may need to verify your identity before fulfilling certain requests. Some rights may be limited in certain circumstances under applicable law.
Residents of certain jurisdictions, such as the EEA, UK, or California, may have additional rights under local law. Where applicable, you also have the right to lodge a complaint with your local data protection authority.
11. Third Party Websites and Services
The Site may link to or integrate with third party websites or services, such as scheduling tools, payment processors, or podcast platforms. These third parties have their own privacy policies, which we encourage you to review.
We are not responsible for the content, privacy practices, or security of third party websites or services.
12. Children’s Privacy
The Site and Services are not directed to children under the age of 18, and we do not knowingly collect personal information from children under 18.
If you believe that a child under 18 has provided us with personal information, please contact us so we can take appropriate action.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. When we do, we will update the “Last updated” date at the top of this page.
Your continued use of the Site or Services after such changes are posted means you accept the revised Privacy Policy.
14. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of personal information, you can contact us at:
David Kincaid Coaching
Email: [email protected]
Mailing address:
1905 Sherman Street, Ste 2001266
Denver, Colorado 80203, United States
